HMDA to digitalise 1.86 crore documents

The HMDA has decided to hire a private firm to digitalise about 1.86 crore documents to safekeep them, as files are known to disappear or get burnt in fire accidents. To be completed in six months, the HMDA would digitalise the records and documents of the town planning, land records, engineering and other wings.

The municipal authority has already digitised building and land registration records from 1995. It is planning to digitalise records from 1970 in three phases.

An official said that in the first phase, the GHMC will digitalise records from 1985 to 1995, in second phase from



1975 to 1985 and in the third phase the data from 1970 till date.

" HMDA has decided to deploy a nodal officer for each wing, who will be in-charge for handing over files and records to the agency for scanning and taking them back after the process. The IT cell will take the responsibility of taking soft copy back-up of the scanned data," a HMDA official said.

An official said the scanned data will be uploaded to a secure server. The government will define the access rights to the data, and selected officials will be given logins.